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How to contact the Finance Staff Pete Mitsch, Associate Dean Phone: 6-3172
e-mail: mitsc001@umn.edu Sue Richards, Assistant Director Phone: 6-4367
e-mail: richa016@umn.edu Peg Lamin, Principal
Accountant Phone: 6-5056
e-mail: m-lami@umn.edu Terri Derner, Principal
Accountant Phone: 6-3851
e-mail: derne001@umn.edu Anita Thielman, Principal
Accountant Phone: 6-3142
e-mail: thiel007@umn.edu Tammy Price, Fiscal Officer Phone: 6-3589
e-mail: price014@umn.edu Angela Jannotta, Executive
Assistant Phone: 4-1266
e-mail: janno001@umn.edu Zhi Pan, Student Acct Asst Phone: 6-1106 Finance Fax
Fax: 6-6003 Medical
School Administrative and Finance Contacts TRAVEL RELATED UPDATES PER DIEM: Please remember that the per diem policy has
changed. Travelers no longer need to
turn in meal receipts and may claim the appropriate per diem for their
destination. If however, the traveler
does not wish to claim per diem, then itemized meal receipts must be turned
in. The following policy information
has been taken directly off the Traveling on University Business website: Employees in
travel status (travel requiring an overnight stay), on University business
will be reimbursed a flat per diem rate for travel related meal expenses. Receipts
are not required (under any circumstances), to be reimbursed for travel meals
when using the appropriate per diem amount. Reimbursements will be
made in accordance with the Federal State Department Per Diem daily amounts
as published on the GSA website. Per Diem rates vary by county and city.
Travelers will not be reimbursed for meal expenses exceeding the maximum meal
rate for the city/county where their meals were purchased. For a listing of
current federal Domestic Per Diem Rates, refer to the GSA Website for Domestic Travel and select the appropriate year and state. To find the
County a city is located within see the National Association of
Counties Website (NACo).
Airfare reimbursement: When traveling on University business, fees charged by airlines
for aisle seats are not reimbursable. Employees should choose seats that are
not assessed extra fees. See Frequently Asked Questions at http://www.fpd.finop.umn.edu/groups/ppd/documents/FAQ/faq_travel.cfm <http://ecommunication.umn.edu/t/24759/29077/51898/0/> and
Reimbursable/Non-Reimbursable Travel Expenses at http://www.fpd.finop.umn.edu/groups/ppd/documents/appendix/TravelAppI.cfm <http://ecommunication.umn.edu/t/24759/29077/51904/0/> Change in Travel to http://www.fpd.finop.umn.edu/groups/ppd/documents/policy/Travel.cfm#500 <http://ecommunication.umn.edu/t/24759/29077/51905/0/> Claiming Mileage: Map Quest
print out must be attached as backup documentation for claiming mileage. The current U of
MN policy for mileage states: Employees
traveling off site on a typical workday, during their normal business hours,
can be reimbursed the lesser mileage from their home or office to their
destination. Example: An employee, who
commutes to work at the Effective January 1, 2008, the mileage allowance for personal vehicle use on
approved U business increased from 48.5¢ to 50.5¢ per mile. The standard rate
for moving expenses has decreased from .20¢ to .19¢ per mile effective
1/1/08. (For period 1/1/07-12/31/07
mileage rate for personal vehicle use is 48.5¢ per mile and rate for moving
expenses is .20¢ per mile) CONTRACTS FOR PROFESSIONAL SERVICES Effective 4/29/05: The dollar limit
for lecturers, speakers, honoraria, entertainers and facilitators processed
on a PVC without a Contract has increased from $1,999.99 to $2,999.99. (This ONLY affects object code 7201-15, 35
& 40.) If you are paying an
honorarium and expenses over $2,999.99, you need to prepare a Contract for
Professional Services. PLEASE ALSO
REMEMBER TO INCLUDE ALL EXPENSES AS PART OF THE CONTRACT (this includes travel
expenses, hotels, meals, etc). If you
don’t include expenses on the initial contract, you will have to do an
Amendment later which will delay reimbursement to the vendor. As always, remember to initiate the
contract early enough to get it approved PRIOR to paying an
honorarium. Note: All other object codes are still subject to
the $1,999.99 maximum without a contract. SPECIAL CHECK ROUTING IN FORMS NIRVANA When
a PV or PVC is keyed into FFN and want to pick up the check to distribute to
the payee, disbursement group code "SP" (special check routing)
must be selected from the drop down box in the Disbursement Group field.
Routing information also needs to be keyed in the Check Message (CKMSG)
field. In that field key: ·the abbreviation
for the location you want the check routed to (WM would be used for Williamson Hall Bursar). ·the
telephone number, first name, and department of the individual designated to
be notified when the check is available. So,
this is an example of what it would look like: CKMSG: WM
5-1234 PAYROLL Payroll
due dates for can be accessed by clicking the link: Payroll Due Dates You can also
obtain the Vacation/Sick Leave
Record form here. HOSPITALITY Yes,
the Hospitality Events Form (a/k/a Food Form) is still required for all food
charges! Remember, if it goes in your
mouth, you need a food form. Please
also remember to include a list of people who attended the event. NEW FORM If
you are turning in a reimbursement and are missing receipts, please fill out
the Statement in Lieu of
Receipt to document your business
expense. The form can be used to
support items appearing on the CAR, ECAR and EP documents. |
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Please direct any questions or comments to: thiel007@umn.edu