General Policies & Procedures: Applicant Privacy Policy

University of Minnesota Medical School (UMMS)
Graduate Medical Education (GME) Administration

Clarification
To outline precautionary measures programs must take to protect applicant’s personal information pre and post recruitment season. 

Policy
Programs must limit the distribution of sensitive applicant data to those faculty and/or staff who are involved in the pre and post recruitment activities.   

Any printed materials with sensitive data must not be left in the open and must be filed in a locked cabinet when not in use.  Sensitive data saved on a computer must be in a secure folder. 

For those applicants accepted into a University of Minnesota program, the GME Document Retention for FICA Purposes Policy applies. 

For those applicants not accepted into a University of Minnesota program, please follow University of Minnesota document retention recommendations which states “retain 1 year after term for which application processed provided no litigation is pending”.