Scheduling Requests

Click on the links below to jump to the instructions for the specific scheduling request:

• Elective Scheduling Procedure

• Leave of Absence

• Change in Rotation Schedule, Vacation or Call days

• Back Up Call

Elective Scheduling Procedure

Follow this procedure at least 3 months prior to the rotation:

• Identify the elective of your choice from the Elective compendium.

• Obtain approval for the rotation from the course director.

• Email Mary Ellen Six the Elective Compendium Scheduling form with information including the elective title, location, dates and from whom you have received approval.

• If you wish to do a rotation not in the compendium, you must get special approval from the Administrative Director, Emily Gray.  To do so, please fill out the Request for Special/Scholarly Activity Elective form.

Return to Top

Leave of Absence

• All Leave of Absence Requests, Maternity, Paternity and Medical Leaves need to be communicated with the Adminstrative Director, Emily Gray, as far in advance as possible.

• Please refer to the Policy Manual regarding LOA’s.

Return to Top

Change in Rotation Schedule, Vacation or Call days

• Change in rotation, vacation or call days must be approved by the UMMC Chief Resident.

• If you are trading with another resident, carbon copy that resident in your request.

• If the change affects your continuity clinic in any way, it is your responsibility to inform your preceptor.

Return to Top

Backup call Requests

• Your vacation will be automatically be considered by the chief when making your backup call.  We will attempt to give you the weekend days surrounding your vacation off as well.  However, only your requested vacation time can be guaranteed protection from backup assignment.

• If you have other dates you do not want to be on backup, inform the UMMC Chief Resident by the 10th of the month prior to your elective.

• Please refer to the Policy Manual regarding Backup Call responsibilities.

Return to Top