Transitioning to the Clinical Setting

The Transitions series was created to prepare entering MS3 students for patient care activities during their Clerkship courses.

Aims

  1. Build community among rising MS3 students
  2. Communicate Medical School requirements for year 3 & 4
  3. Provide information about rotation logistics and your role on the inpatient team

Required and Optional Sessions

Class of 2020 Transitions Sessions and Recordings

You're Scheduled, Now What?  (Optional)

March 22 | 11:15-12:05 | Moos 2-690

View Recording

Learn more about making schedule changes, drop/add deadlines, site placements for TC courses, and more! 

Who's Who and What They Do (Optional)

March 29 | 11:15-12:05 | Moos 2-650

View Recording  |  Presentation Slides

Learn more about the different people you will encounter in preparing for your clinical rotations and how they will interact with you (clerkship directors, site directors, coordinators, onboarding staff, etc.) Recording will be available

Rotation Onboarding Refresher and First Day of Rotation Planning (Optional)

April 3 | 12:10-1:10 | Moos 2-650

View Recording  |  Presentation Slides

As you prepare for your first rotation, learn about the different onboarding requirements that you might be required to complete and what to expect prior to and on your first day of rotations. Recording will be available

Reporting on Mistreatment and Harassment (REQUIRED)

April 5 | 12:15-1:05 | Moos 2-650

View Recording

 

Financial Aid Check-In (Option 1)

April 16 | 12:00-1:00 | Moos 2-650

If you are borrowing student loans for medical school, you are required to attend one of the large group Debt Management/Financial Literacy Sessions (Option 1 or 2). 

Financial Aid Check-In (Option 2)

April 18 | 12:00-1:00 | Moos 2-650

If you are borrowing student loans for medical school, you are required to attend one of the large group Debt Management/Financial Literacy Sessions (Option 1 or 2). 

Note: If you are unable to attend either financial aid session, pleaes contact Kristin Basballe (parrx008@umn.edu) to make other arrangements. 

Communication and Culture in the Clinical Learning Enviornment

(Required for lanes 1, 3, 4, 9 and 10)

April 30 | 1:00-3:00 | Johnson Room, McNamara Alumni Hall

Presented by Bob Englander, Associate Dean for Undergraduate Medical Education

An accurate headcount is needed for an activity within this session, so we ask that you RSVP  for this session. 

Clinical Curriculum Topics

(Required for lanes 1, 3, 4, 9 and 10)

May 4 | 8:00-12:30 | PWB 2-470

On the Friday leading up to your first clinical rotation, you will be required to attend a half day session focused on successful transition to the clinical years, led by Drs Pereira and Olson. The sessions will be interactive and include both small group workshops and large group discussions. The goals of this experience will be to optimize your preparation for your first rotatoin, answer common questions, and ensure you have the tools to succeed. Topics will include delivering oral presentations, your role on the clinical team, how to maximize clinical learning, and tips for success in education and performance. 

Communication and Culture in the Clinical Learning Environment

(Required for lanes 2, 5, 6, 7 and 8 and optional for any student in an LIC)

June 18 | 1:00-3:00 | Johnson Room, McNamara Alumni Hall

- OR -

June 22 | 9:00-11:00 | Johnson Room, McNamara Alumni Hall

Presented by Bob Englander, Associate Dean for Undergraduate Medical Education. 

An accurate headcount is needed for an activity within these sessions, so we ask that you RSVP for either session (June 18 RSVP or June 22 RSVP)

Clinical Curriculum Topics

(Required for lanes 2, 5, 6, 7 and 8)

June 29 | 12:30-5:00 | PWB 2-470

On the Friday leading up to your first clinical rotation, you will be required to attend a half day session focused on successful transition to the clinical years, led by Drs Pereira and Olson. The sessions will be interactive and include both small group workshops and large group discussions. The goal of this experience will be to optimize your preparation for your first rotation, answer common questions, and ensure you have the tools to succeed. Topics will include delivering oral presentations, your role on the clinical team, how to maximize clinical learning, and tips for success in education and performance.

Staff Open Office Hours

Staff members who will be key resources during your clinical years will host open office hours to address any questions or concerns. These will be in a come-and-go format, you do not need to schedule an appointment. The open office hour dates coincide with the required Community and Culture session with Dr. Englander. 

April 30, 10:30-12:00

Room

Staff Member

Email/Phone

Areas / Topics of Expertise

Mayo B-644

Mary Tate, Director of Minority Affairs and Diversity

tatex001@umn.edu

612-626-1494

Harassment and Mistreatment
Diversity and Inclusion 

April 30, 3:00-4:30

Room

Staff Member

Email/Phone

Areas / Topics of Expertise

Mayo B-633

Scott Slattery, Director of Learner Development

slatt008@umn.edu

612-626-7196

Step 1 Prep
SHELF Exam prep
Study skills

Mayo B-647

Scott Davenport, Director of Student Affairs

daven016@umn.edu

612-624-8601

Flexible MD
Career and Residency Match

Mayo B-648

Abbe Holmgren, Clinical Program Manager

alholmgr@umn.edu

612-6264281

Clinical rotation scheduling
Electives away

Mayo B-675

Michael Kim, Assistant Dean for Student Affairs

mikekim@umn.edu

612-625-5180

Professionalism
Policies
Mistreatment and Harassment

June 18, 11:00-12:30

Room

Staff Member

Email/Phone

Areas / Topics of Expertise

Mayo B-648

Abbe Holmgren, Clinical Program Manager

alholmgr@umn.edu

612-6264281

Clinical rotation scheduling
Electives away

June 18, 3:00-4:30

Room

Staff Member

Email/Phone

Areas / Topics of Expertise

Mayo B-633

Scott Slattery, Director of Learner Development

slatt008@umn.edu

612-626-7196

Step 1 Prep
SHELF Exam prep
Study skills

Mayo B-644

Mary Tate, Director of Minority Affairs and Diversity

tatex001@umn.edu

612-626-1494

Harassment and Mistreatment
Diversity and Inclusion

Mayo B-647

Scott Davenport, Director of Student Affairs

daven016@umn.edu

612-624-8601

Flexible MD
Career and Residency Match

Mayo B-675

Michael Kim, Assistant Dean for Student Affairs

mikekim@umn.edu

612-625-5180

Professionalism
Policies
Mistreatment and Harassment

June 22, 8:00-9:00

Room

Staff Member

Email/Phone

Areas / Topics of Expertise

Mayo B-644

Mary Tate, Director of Minority Affairs and Diversity

tatex001@umn.edu

612-626-1494

Harassment and Mistreatment
Diversity and Inclusion

Mayo B-648

Abbe Holmgren, Clinical Program Manager

alholmgr@umn.edu

612-6264281

Clinical rotation scheduling
Electives away

Mayo B-675

Michael Kim, Assistant Dean for Student Affairs

mikekim@umn.edu

612-625-5180

Professionalism
Policies
Mistreatment and Harassment

June 22, 11:30-12:30

Room

Staff Member

Email/Phone

Areas / Topics of Expertise

Mayo B-633

Scott Slattery, Director of Learner Development

slatt008@umn.edu

612-626-7196

Step 1 Prep
SHELF Exam prep
Study skills

Mayo B-647

Scott Davenport, Director of Student Affairs

daven016@umn.edu

612-624-8601

Flexible MD
Career and Residency Match

Residency and the Match

Residency and the Match

In only a couple of years you will start residency in the specialty of your choice. As you prepare for this it is imperative you use your third year rotatiobns and experiences wisely so you can better inform your decision on what specialty (or specialties) you would like to pursue and practice for your career. As you enter your third year and continue through it you should be completing two tasks related to your residency preparation: (1) Discovering specialties and (2) gathering letters of recommendation. 

Discovering Specialties

Choosing a specialty is one of the biggest decisions you'll make in your career, so it's important to gather information that might impact your choice. Use your Careers in Medicine tools, including: 

  • Self assessment tools (CiM has great strategies on setting these up and questions to ask)
  • Reflect on each rotation you complete using the Clinical Rotation Evaluation tool
  • Informational Interviews (CiM has great strategies on setting these up and questions to ask)
  • Decision making strategies (CiM has a Specialties Indecision Scale tool)
  • Specialty decision tools
  • Review competitiveness data to assess your qualifications
  • Meet with your faculty advisor to discuss your specialty choices

Plus many more! Explore CiM and begin using the tools as you experience rotations. 

Gathering Letters of Recommendation

This coming summer (2018), you'll gain access to the residency application system (ERAS - Electronic Residency Applicatin Service) run by the AAMC. During your third year you will have the avility to have letters of recommendation writers upload letters into your ERAS application. Look for more info, a primer, and more instructions this summer. 

Questions? 

Residency Match Coordinator

resapp@umn.edu

612-624-8601

Additional Resources

Initial Scheduling Overview

Presentation Recording

Clinical Scheduling Manual and Website

Class of 2020 Scheduling Manual, Parts 1 and 2

Clinical Scheduling Website

Duluth Student Transition Info

Housing in the Twin Cities 

Includes medical fraternities, apartments near campus, and housing services.

U of M Campus and the Twin Cities 
Includes maps, parking, and visitor information.

Year 3/4 Staff

Year 3/4 Scheduling
Abbe Holmgren
clsched@umn.edu
612-626-4281

Residency Match Coordinator
resapp@umn.edu
612-624-6665

Medical Education Staff

Class of 2019 Resources

Transitions Sessions and Videos

Optional Session:
Initial Scheduling Overview

View recording | Sites, Aways, and Flex Video | Clinical Scheduling Manual | Clerkship Scheduling Webpage

Optional Session:
You're Scheduled, Now What?

View recording

Optional Session:
Who's Who and What Do They Do?

View recording | Download slides

Transition to Clinical Rotations BlackBag Site

In addition to the above presentations, you have access to a Transitions to Clinical Rotations BlackBag site that contains answers to the following questions:

  • Who do I contact for clerkship questions?
  • What tools do I use to check my schedule or registration?
  • How do I know if I'm compliant with my administrative requirements?
  • How am I graded in my clerkships?
  • How do I dress for clinical rotations?
  • What do I need to do before arriving at my clinical site?
  • What policies are new or different for my third year?
  • Do I still get to fill out evaluations about my courses?
  • What kind of patient encounters am I required to have before graduation?
  • Do all of my clerkships use BlackBag?

In addition, resources to refresh your oral presentations skills are posted, plus information about how to succeed on the wards and on your role on the inpatient team. 


Previous years sessions from Spring 2016

Optional Session:
Scheduling Lottery Preview

View recording | Download slides | Scheduling information | Clinical Scheduling Manual

Required Clinical Skills Workshop:
What is my role on the inpatient team?


View recording

Optional Clinical Skills Workshop:
Professionalism

Dr. Robert Morgan

Professionalism, that word is thrown around a lot. But what does it mean to be professional while participating on rotations? Professionalism is one of the main items you will be assessed on as you complete rotations. In this workshop Dr. Morgan covered: defining professionalism, role of professionalism, deprofessionalization, and a bit on becoming a professional.

View recording | Download slides | Professionalism Code | Grading Profesionalism | Policies

Required Clinical Skills Workshop: 
Oral Presentations and Clinical Decision Making, Part 1

Students review written clinical cases prior to the session and prepare to present those cases in small groups during the session. Students receive feedback from their peers and MD facilitators.

View sample oral presentation | Feedback Rubric | SNAPPS Article | Guidelines for Oral Presentations

Required Clinical Skills Workshop:
Oral Presentations and Clinical Decision Making, Part 2

Students review written clinical cases prior to the session and prepare to present those cases in small groups during the session. Students receive feedback from their peers and MD facilitators.

View sample oral presentation | Feedback Rubric | SNAPPS Article | Guidelines for Oral Presentations

Optional Clinical Skills Workshop:
You are scheduled, now what?

OK, you have a schedule, think it will be the same one you graduate with? Think again. Learn how you move, add, delete courses, what drop/add deadlines are, how to late drop or add a course, how to schedule arranged courses, add electives away, etc...

View recording | Class 2018 Scheduling Manual | Year 3 and 4 Home Page

Required Clinical Skills Workshop:
Clinical documentation & EHR navigation

How to write a note, and how to review past history
View recording 


Required Clerkship Introduction Videos


Residency Director FAQ Videos and Sheets

Videos

FAQ sheets


Financial Aid Registration Requirements

If you are a third or fourth year student, you must be registered for at least 3 credits (3 weeks) each semester in order be eligible for financial aid.

Year 3 begins in Summer/May 2017. The Medical School Curriculum states you may schedule your free time whenever you wish. Financial aid regulations state you must be registered for courses to receive financial aid. So beginning Summer 2017 you need to take at least one 3-week course/rotation each semester. You are required to pay 6 semesters of clinical tuition for the cost of the M.D. degree. The first semester of clinical tuition will be charged for Summer 2017. You finish Year 2 in April and begin Year 3 in May.

Questions about funding, please contact Kristin Basballe in the Financial Aid Office at (612) 624-7675.

Clerkship Scheduling and Registration:

Clerkship Scheduling and Registration webpage

  • scheduling tips
  • sample schedules
  • list of clerkships and their availability
  • registration instructions

DULUTH 

Housing in the Twin Cities 
Includes medical fraternities, apartments near campus, and housing services.

Med Student Resources

Clerkship Scheduling
Abbe Holmgren
clsched@umn.edu
612-626-4281

Residency Match Coordinator
resapp@umn.edu
612-624-8601

Medical Education Staff

Contact Medical Education

Twin Cities Campus
Contact

Duluth Campus
Contact