Worker's Compensation and Occupational Health Claims

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24 hour help line

Call HealthPartners Nurse CareLine if you need advice on where to receive emergent care (you must identify yourself as a UMN Medical Resident/Fellow):

612-339-3663

This page contains information for medical residents and medical fellows only.

The University of Minnesota (UMN) is committed to providing medical residents and fellows with comprehensive medical care for on-the-job injuries.  If you are involved in an incident or exposure, you are required to immediately report to your direct supervisor at your clinical site, and follow the policies/procedures for the site where the incident or exposure occurred.  It is your responsibility to learn site-specific exposure protocols when you begin rotations. You are also required to report the incident/exposure to UMN.  Detailed information and instructions on treatment and UMN reporting requirements is found below:

Worker's Compensation, Needle Sticks, and Blood Borne Pathogen Exposure (BBPE) Management

Worker's Compensation, Needle Sticks, and Blood Borne Pathogen Exposure (BBPE) Management

The flow chart will give you a general overview of the Worker's Compensation, Needlesticks, and BBPE procedure. For more detailed instruction and live links to locations and forms see below the flow chart.

Flow Chart

  1. Clean it
  2. Get treated
  3. Identify the source patient
  4. Report it to the University of Minnesota (UMN)
  5. Get a follow-up exam

Cleaning instructions

Instructions obtained via the University of Minnesota Biosafety & Occupational Health Department

Wash the exposed area immediately.

  • Wash needlesticks and cuts with soap and water
  • Flush splashes to the nose, mouth, or skin with water
  • Irrigate eyes with clean water, saline, or sterile irrigants

Treatment options

If you are on rotation at one of our major affiliated sites, their Occupational Health and Safety (OHS) offices are available to help you during their regular business hours. You must identify yourself as a UMN Medical Resident or Medical Fellow to ensure the claim is handled properly.

If you are not on rotation at one of our major affiliated sites that can treat you, contact HealthPartners Occupational and Environmental Medicine (HPOEM) during normal and urgent care hours on a walk-in basis or by calling ahead at 952-883-6999. Outside of these hours, or when care cannot be obtained at the training site, residents/fellows may call the HPOEM 24/7 careline 612-339-3663 or 800-284-9745 for directions on where to go for care.

HealthPartners Occupational and Environmental Medicine Locations

  • The Riverside Clinic, located at 2220 Riverside Avenue in Minneapolis, offers Occupational Health services as well as Urgent Care/After Hours.
  • The St. Paul Clinic, just outside of downtown St. Paul at 205 S. Wabasha Street, offers Occupational Health services and Urgent Care/After Hours.
  • The Como Avenue Clinic, located at 2500 Como Avenue in St. Paul, will offer Urgent Care/After Hours services near the St. Paul Campus.
  • West Clinic, located at 5100 Gamble Drive in St. Louis Park, offers Occupational Health services as well as Urgent Care/After Hours.

Identify the source patient

Identify the source patient with the help of your supervisor, preceptor, and/or the designated representative of the facility. The source patient’s blood should be tested after consent is obtained according to your treatment site practices. If the source patient has a known history of HBV, HCV, or HIV, it is unnecessary to test for the specific disease. Results of the source patient’s testing will be made available to you to the extent possible under the laws and regulations concerning disclosure of the identity and infection status of the source patient.

If it is not possible to identify the source patient or obtain a blood sample, the institution’s standard procedures should be used to assess the level of risk to you and then provide treatment accordingly.

Report the injury to UMN

You are REQUIRED by the Department of Labor and Industry to submit an e-FROI within 8 business hours (1 work day). It is also necessary for a worker’s compensation (WC) claim to be filed so that the bills incurred as a result of the injury are paid.

  1. Access the online e-FROI via the UMN Risk Management Office.  You are required to complete the ONLINE version.
    Screencap of eFROI website
  2. Campus Selection: Choose "Twin Cities All Other" in the drop-down for the campus in the e-FROI.
  3. Supervisor: List “cillig” in the x.500 field, then click “Update Supervisor.” Listing Christy Illig (UMN GME HR & Data Management Associate) as the supervisor will ensure the GME office is notified of the first report of injury and can forward to the necessary individuals in your department.
    1. If the e-FROI will not accept the supervisor you provide, use your own x.500 in this field, then click “Update Supervisor.” Forward cillig@umn.edu the e-mail you receive as confirmation of your submitted e-FROI.
  4. You will hear from an adjuster at Sedgwick Claims Management (SCM) within 3 business days of submission of the completed e-FROI. If you do not hear from SCM within 3 business days, contact Peggy Handt at 612-624-6019 to make sure that your e-FROI was received at Sedgwick.
  5. If you receive a bill as a result of the injury, please retain the bill and fax it to Sedgwick Claims Management at 952-826-3785.

Note: DO NOT COMPLETE a Supervisor Incident Report. This is not required for medical residents/fellows.

Follow-up exam post exposure

Follow-up post exposure management should be obtained at one of these HPOEM clinics. You must identify yourself as a UMN Medical Resident or Medical Fellow to ensure the claim is handled properly.

  • The Riverside Clinic, located at 2220 Riverside Avenue in Minneapolis, offers Occupational Health services as well as Urgent Care/After Hours.
  • The St. Paul Clinic, just outside of downtown St. Paul at 205 S. Wabasha Street, offers Occupational Health services and Urgent Care/After Hours.
  • West Clinic, located at 5100 Gamble Drive in St. Louis Park, offers Occupational Health services as well as Urgent Care/After Hours.

Regular appointment hours are Monday through Friday, 8 AM-5 PM. Urgent Care/After Hours service hours vary. Please call 952-853-8800 for hours, locations, and approximate wait times. You can also check the Urgent Care website for this information.

 

Information for this site was created in consultation with the University of Minnesota Biosafety & Occupational Health Department.

 

Tuberculosis (TB) Exposure Management

Tuberculosis (TB) Exposure Management

  1. Get tested/treated
  2. Identify the source patient
  3. Report it to the University of Minnesota (UMN)
  4. Get follow-up exam
  5. Review detailed information about a TB exposure

Testing and treatment options

If you have not had a TB test within the last three months, get a baseline test as soon as possible. Testing may be done at HealthPartners or the medical facility at which you are working.  If you are on rotation at one of our major affiliated sites, their Occupational Health and Safety (OHS) offices are available to help you during their regular business hours. You must identify yourself as a UMN Medical Resident or Medical Fellow to ensure the claim is handled properly.

If you are not on rotation at one of our major affiliated sites that can treat you, contact HealthPartners Occupational and Environmental Medicine (HPOEM) during normal and urgent care hours on a walk-in basis or by calling ahead at 952-883-6999. Outside of these hours, or when care cannot be obtained at the training site, residents/fellows may call the HPOEM  24/7 careline 612-339-3663 or 800-284-9745 for directions on where to go for care.

HealthPartners Occupational and Environmental Medicine Locations

  • The Riverside Clinic, located at 2220 Riverside Avenue in Minneapolis, offers Occupational Health services as well as Urgent Care/After Hours.
  • The St. Paul Clinic, just outside of downtown St. Paul at 205 S. Wabasha Street, offers Occupational Health services and Urgent Care/After Hours.
  • The Como Avenue Clinic, located at 2500 Como Avenue in St. Paul, will offer Urgent Care/After Hours services near the St. Paul Campus.
  • West Clinic, located at 5100 Gamble Drive in St. Louis Park, offers Occupational Health services as well as Urgent Care/After Hours.

Identify the source patient

Identify the source patient with the help of your supervisor, preceptor, and/or the designated representative of the facility. Results of the source patient testing will be made available to you to the extent possible under the laws and regulations concerning disclosure of the identity and infection status of the source patient. If it is not possible to identify the source patient, the institution’s standard procedures should be used to assess the level of risk to you and then provide treatment accordingly.

Report the injury to UMN

You are REQUIRED by the Department of Labor and Industry to submit an e-FROI within 8 business hours (1 work day). It is also necessary for a worker’s compensation (WC) claim to be filed so that the bills incurred as a result of the injury are paid.

  1. Access the online e-FROI via the UMN Risk Management Office.  You are required to complete the ONLINE version.
    Screencap of eFROI website
  2. Campus Selection: Choose "Twin Cities All Other" in the drop-down for the campus in the e-FROI.
  3. Supervisor: List “cillig” in the x.500 field, then click “Update Supervisor.” Listing Christy Illig (UMN GME HR & Data Management Associate) as the supervisor will ensure the GME office is notified of the first report of injury and can forward to the necessary individuals in your department.
    1. If the e-FROI will not accept the supervisor you provide, use your own x.500 in this field, then click “Update Supervisor.” Forward cillig@umn.edu the e-mail you receive as confirmation of your submitted e-FROI.
  4. You will hear from an adjuster at Sedgwick Claims Management (SCM) within 3 business days of submission of the completed e-FROI. If you do not hear from SCM within 3 business days, contact Peggy Handt at 612-624-6019 to make sure that your e-FROI was received at Sedgwick.
  5. If you receive a bill as a result of the injury, please retain the bill and fax it to Sedgwick Claims Management at 952-826-3785.

Follow-up exam post exposure

Follow-up post exposure management should be obtained at one of these HPOEM clinics. You must identify yourself as a UMN Medical Resident or Medical Fellow to ensure the claim is handled properly.

  • The Riverside Clinic, located at 2220 Riverside Avenue in Minneapolis, offers Occupational Health services as well as Urgent Care/After Hours.
  • The St. Paul Clinic, just outside of downtown St. Paul at 205 S. Wabasha Street, offers Occupational Health services and Urgent Care/After Hours.
  • West Clinic, located at 5100 Gamble Drive in St. Louis Park, offers Occupational Health services as well as Urgent Care/After Hours.

Regular appointment hours are Monday through Friday, 8 AM-5 PM. Urgent Care/After Hours service hours vary. Please call 952-853-8800 for hours, locations, and approximate wait times. You can also check the Urgent Care website for this information.

Detailed information about TB exposure management

What happens if I was exposed to someone with active TB?

If you think you were exposed to someone with active tuberculosis, you should be tested for TB. Testing may be done using a tuberculin skin test (mantoux test) or a blood test, such as Quantiferon Gold.

  • One of these tests should be done within a few days of your exposure if you have not been tested within the prior three months.
  • You will be tested again several weeks later to see if the test has changed. A change indicates you most likely have the TB bacteria within your body.  
  • If the test changes from negative to positive, different treatment options may be considered.

What increases exposure risk?

TB may be spread if you are unprotected and spend time near someone who has the disease. TB bacteria are put into the air through coughing, sneezing, speaking, or similar activities.

How long until I become ill?

Some people develop TB disease soon (within weeks) after becoming infected, before their immune system can fight the TB bacteria. Other people may get sick years later, when their immune system becomes weak for another reason. TB bacteria can live in the body without making you sick. This is called latent TB infection.

In most people who breathe in TB bacteria and become infected, the body is able to fight the bacteria to stop them from growing. People with latent TB infection do not feel sick and do not have any symptoms. People with latent TB infection are not infectious and cannot spread TB bacteria to others. Fewer than 5% of people with the TB organism become ill. Most people who become ill do so within 5 years.

Do some factors increase my risk of illness post-exposure?

Several conditions increase the risk of illness after exposure. These include HIV/AIDS, diabetes, alcohol abuse, use of illegal drugs, and immune diseases.

Can I transmit the disease post-exposure?

Only persons with active TB disease can spread the TB bacteria to others. Before you would be able to spread TB to others, you would have to breathe in TB bacteria and become infected. Then the active bacteria would have to multiply in your body and cause active TB disease. At this point, you could possibly spread TB bacteria to others.

What are the symptoms of tuberculosis?

The symptoms of TB are nonspecific and may consist of a persistent cough, coughing up blood or sputum, weakness, weight loss, chills, fever, and night sweats. If you develop these symptoms and know you had latent TB, you should see you healthcare provider.

What activities do NOT spread tuberculosis?

TB is not spread by eating utensils, handshakes, using the same toilet as an infected person, or other activities that do not cause the TB germ to contaminate the air.

Many people with TB infection never develop TB disease. For further information, please visit the CDC website.

Is tuberculosis work-related?

This is complex question. If your TB screening test has been negative and you were exposed to a patient with active tuberculosis, it will be considered work-related. All other individuals will be assessed on a case-by-case basis.

 

Information for this site was created in consultation with the University of Minnesota Biosafety & Occupational Health Department

 

Other Incidents

Other Incidents

  1. Get treated (if applicable) 
  2. Identify the source patient (if applicable)
  3. Report it to the University of Minnesota (UMN) (required)

Treatment options (if applicable)

If your incident results in an injury requiring treatment, HealthPartners or the medical facility at which you are working should provide immediate follow-up care.   If you are on rotation at one of our major affiliated sites, their Occupational Health and Safety (OHS) offices are available to help you during their regular business hours. You must identify yourself as a UMN Medical Resident or Medical Fellow to ensure the claim is handled properly.

If you are not on rotation at one of our major affiliated sites that can treat you, contact HealthPartners Occupational and Environmental Medicine (HPOEM) during normal and urgent care hours on a walk-in basis or by calling ahead at 952-883-6999. Outside of these hours, or when care cannot be obtained at the training site, residents/fellows may call the HPOEM  24/7 careline 612-339-3663 or 800-284-9745 for directions on where to go for care.

HealthPartners Occupational and Environmental Medicine Locations

  • The Riverside Clinic, located at 2220 Riverside Avenue in Minneapolis, offers Occupational Health services as well as Urgent Care/After Hours.
  • The St. Paul Clinic, just outside of downtown St. Paul at 205 S. Wabasha Street, offers Occupational Health services and Urgent Care/After Hours.
  • The Como Avenue Clinic, located at 2500 Como Avenue in St. Paul, will offer Urgent Care/After Hours services near the St. Paul Campus.
  • West Clinic, located at 5100 Gamble Drive in St. Louis Park, offers Occupational Health services as well as Urgent Care/After Hours.

Identify the source patient (if applicable)

If your injury was a result of an interaction with a patient, you are required to identify the source patient with the help of your supervisor, preceptor, and/or the designated representative of the facility. If applicable, information will be available to you to the extent possible under the laws and regulations concerning disclosure of the identity and infection status of the source patient. If it is not possible to identify the source patient, the institution’s standard procedures should be used to assess the level of risk to you and then provide treatment accordingly.

Report the injury to UMN (required)

You are REQUIRED by the Department of Labor and Industry to submit an e-FROI within 8 business hours (1 work day). It is also necessary for a worker’s compensation (WC) claim to be filed so that the bills incurred as a result of the injury are paid.

  1. Access the online e-FROI via the UMN Risk Management Office.  You are required to complete the ONLINE version.
    Screencap of eFROI website
  2. Campus Selection: Choose "Twin Cities All Other" in the drop-down for the campus in the e-FROI.
  3. Supervisor: List “cillig” in the x.500 field, then click “Update Supervisor.” Listing Christy Illig (UMN GME HR & Data Management Associate) as the supervisor will ensure the GME office is notified of the first report of injury and can forward to the necessary individuals in your department.
    1. If the e-FROI will not accept the supervisor you provide, use your own x.500 in this field, then click “Update Supervisor.” Forward cillig@umn.edu the e-mail you receive as confirmation of your submitted e-FROI.
  4. You will hear from an adjuster at Sedgwick Claims Management (SCM) within 3 business days of submission of the completed e-FROI. If you do not hear from SCM within 3 business days, contact Peggy Handt at 612-624-6019 to make sure that your e-FROI was received at Sedgwick.
  5. If you receive a bill as a result of the injury, please retain the bill and fax it to Sedgwick Claims Management at 952-826-3785.

FAQ's

FAQ's

  1. Help! I’ve received a bill. Recently I’ve had a worker’s compensation needle stick at the hospital site I’m working at and filled out all the appropriate paperwork with the site. How do I get this resolved?
      • The hospital and the University have two different processes when it comes to worker’s compensation. For a hospital site they must document occurrences such as needle stick and BBPE as part of their policy. As a University employee you must first fill out an eFROI (electronic first report of injury) with the OSHB. Once you do this your claim will be filled with your insurance company and if you did indeed receive a bill you also must fax it to Sedgwick Claims Management at 952-826-3785.

Contact

GME contact for Medical Residents and Medical Fellows: 

Christy Illig
cillig@umn.edu
612-626-0631

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