Next Steps: Accepted Students

NOTE: You are responsible for completing the tasks/forms in this section by the dates provided. Check back periodically for updates and additions to this page.

If you have any questions or concerns, please contact the Office of Admissions at (218) 726-8511 or dmeded@d.umn.edu

Do Right Away Due by / Instructions
Pay your Deposit Complete before deadline indicated in your email acceptance notice.
Return the Accepted Candidate Reply Form Complete before deadline indicated in your email acceptance notice.
Complete the FAFSA (after Oct 1) School Code = 002388

 

Do Before Orientation Due by / Instructions
If your contact information changes, notify AMCAS and update your information on MyU.  
Initiate your University of Minnesota email account After you receive your Student ID number
Get your U Card After you receive your Student ID number
Apply for Rural Observation Experience (optional) Experience offered July 14 - August 12, 2018. Application has closed for the 2018 cohort.
Complete all prerequisite courses and your baccalaureate degree July 1
Decide whether to purchase a new computer. (You are required to have a laptop computer.) Purchase no earlier than July 1 if you want to want to be eligible for a computer loan.
Submit final official transcripts August 1
Submit the Immunization Record form August 1
Complete HIPAA training

August 1

Submit the National Background Study check Starting in mid-July, please check your email for an "elink" with instructions
State of Minnesota Background Study with Fingerprinting To be completed in August at the Medical School - schedule TBA
Sign up for Family Medicine & Community Health Elective Courses Summer 2018 - Space is limited, final deadline TBA
Submit the Photographic Likeness Release form To be completed during Orientation Week at the Medical School
Complete the Matriculating Student Questionnaire before the first day of orientation August 12, 2018
Decide which books to purchase August 2018
Purchase required medical instruments August 2018
Decide whether to purchase a parking permit August 2018
If eligible to waive the AHC Student Benefit Plan, submit proof of coverage and waiver form By the first week of classes (Open enrollment ends mid-September)
  Complete Bloodborne Pathogen Training  September 1

 

Accepted Candidate Reply Form

Please return your accepted candidate reply form by the deadline given with the acceptance offer by U.S. mail, email, or fax.  You must review the Essential Capacities for Matriculation, Promotion, and Graduation, the Academic Health Center Student Immunization Requirements and Process, and the AHC Student Immunization Form prior to signing the reply form.  Be aware that you must be in compliance with immunizations by August 1.

 

Background Studies

National Background Study

National background studies are now required in several of our Minnesota hospital systems.  We will be using the same company that the University HR Department uses when they hire a new employee (GIS - General Information Services, Inc.), so the form you’ll get refers to your “employment” at the University.  Don’t be alarmed – we know you are a student!

In mid-July, we will be initiating the background study for each student.  You will receive an e-mail with an “elink” (from Big10@geninfo.com) with instructions on how to complete the background check.  You will have five days after the link is sent to you to complete the form and submit it.  Results of the study will be sent to you and to the medical school.  You will need to keep a copy of the results for your records.  

State of Minnesota Background Study with Fingerprinting

Minnesota law requires that any person who provides services involving direct contact with patients and residents at hospitals, nursing homes and other health care facilities licensed by the Minnesota Department of Health, have a background study conducted by the State.  The medical school has been authorized to initiate the background studies for our students as an alternative to each licensed facility requesting the studies.  The UMMS-Duluth covers the cost and will be initiating the study and fingerprinting once you arrive on campus in August.  This will only need to be done once while you are in medical school.  Results of the background study will be sent to you by the state at the address you have indicated and to the medical school.  You will need to keep a copy of the results for your records.  

Bloodborne Pathogen Training

Students will receive an email from the University's Office of Occupational Health and Safety (OHS) with instructions on bloodborne pathogen training in the fall, before classes begin. Training must be completed by August 1. (If you already have an Internet ID, you can complete the training early at https://ohs.umn.edu/bloodborne-pathogen-training-courses.)

Medical students are required to complete both the introductory course and the advanced course.

All AHC students in contact with patients or potentially infectious bodily fluids will receive information annually about standards precautions, blood borne pathogens, appropriate basic first aid, and the response procedure portion of this policy.

Completion of the training courses meets the requirements of the OSHA Bloodborne Pathogens Standard, the University of Minnesota’s Administrative Procedure Activities Involving Potentially Hazardous Biological Agents, and the Institutional Biosafety Committee (IBC) requirements for researchers (staff, students, volunteers).

Books

As you are preparing to enter fall semester be sure to speak to your student mentor for advice regarding textbooks. Some books will be used for both years. First Aid for USMLE Step 1 is an excellent board review book that we recommend you use for both years as part of your collection for review (as well as for Step 1).

Computer Requirements and Loan Option

You are required to have a laptop computer. Because you will be taking all exams on your own computer, we have put together a document with required computer specifications (pdf).

A computer loan may be obtained for those of you who do not already own a computer. The maximum amount available is $1,400. Purchase of the computer must be no earlier than July 1, 2018, for the 2018-2019 academic year, and no later than the beginning date of the student’s last term of attendance (spring semester - second year in Duluth). Bring in your dated receipt to Dina Flaherty.

Contact Information Updates

Keep your phone number, email and mailing address current with AMCAS and on the My Info tab of MyU.

Dental Insurance

The voluntary Student Dental Plan, provided by MetLife, gives you access to thousands of providers in their national network. You must complete the enrollment process online at www.shb.umn.edu by September 27, 2017. You will need to re-enroll each year. The plan costs $456.00 in two semester payments of $228.00 for a full year of coverage (September 1, 2017 to August 31, 2018). Learn more about the details of coverage for the Voluntary Student Dental Plan.

Elective Courses Sign up and Registration

Department of Family Medicine and Community Health Duluth

The Department of Family Medicine and Community Health Duluth has three elective courses open to 1st year students:

  • Rural Academy of Leadership (RAL) Course (enrollment 30 students, open to both 1st & 2nd year classes)
  • OB Longitudinal Course (enrollment 14 students - 1st year only)
  • Medical Education through Diversity and Service (MEDS) (enrollment 30 students - 1st year only)

Please review the elective course descriptions (pdf). Sign-up form for the 2018-19 academic year will be sent in Summer 2018.

Please Note:

  • You may NOT take both the RAL Course and the OB Course.
  • You may be enrolled in the RAL Course or the OB Course AND the MEDS Course.

Family Med Electives Sign-up Form will be available in Summer 2018
NOTE: Registration for these courses is limited and spots will be chosen via lottery. Students will be notified at that time, and registered for the courses by staff.

Other Electives:

Seminars in Indian Health - gives students an increased awareness of the health concerns specific to the American Indian population and an opportunity to further develop their cultural competency. This one-credit, nine-month course is open to all 1st & 2nd year med students. Contact the Center of American Indian and Minority Health (CAIMH) office for more information or to enroll in this course.

Summer in Medicine (SIM) - The SIM Program occurs during the vacation period between years one and two (typically July and August).

Email Account Initiation

If you are new to the University of Minnesota you will need to initiate your U of M email account. You can initiate your email account once you receive your student ID number from the Office of Admissions.

Financial Aid and Scholarships

Financial Aid Fact Sheet - Medical student budget, and other information

Complete the FAFSA

Complete the FAFSA at http://www.fafsa.ed.gov.
The FAFSA School Code is 002388.

Financial Aid Information

http://d.umn.edu/onestop/student-finances/financial-aid/

Make sure you are checking your email because you will receive an electronic award letter in July. Your money should pay the last week of August. Your financial aid will pay your tuition and fees. The remainder of your living expense money for the fall semester will be Direct Deposited. Sign up for Direct Deposit and also update your current mailing address at http://onestop.d.umn.edu/ For the latter, click on Personal Information. Tuition and fees for the academic year 2017-2018 are approximately $39,373 for 3 semesters ($12,624 for tuition + fees per semester). It is recommended that you begin school with one-month's worth of living expenses.

If you have any questions regarding your financial aid please contact: Dina Flaherty, Room 173, University of Minnesota Medical School Duluth, 1035 University Drive, Duluth, MN 55812 or call 218-726-6548.

Laptop Computer Requirement

A computer loan may be obtained for those of you who do not already own a computer. The maximum amount available is $1,400. Purchase of the computer must be no earlier than July 1, 2017, for the 2017-2018 academic year, and no later than the beginning date of the student’s last term of attendance (spring semester - second year in Duluth). Bring in your dated receipt to Dina Flaherty.

Scholarships

The University of Minnesota Medical School Duluth Campus Scholarship Committee meets annually in February and typically awards over $250,000 in scholarships. Scholarship applications will be made available in December of the academic year.

Scholarships Awarded to New Matriculants

The University of Minnesota Medical School Duluth Campus awards some scholarships to new matriculants during the admissions process. Most of these scholarships are awarded on the basis of admissions materials with no separate scholarship application required. However, these two scholarships have specific eligibility criteria and require an application.

  • Conrad I. Karleen and Ruth V. Karleen Scholarship
  • Avera Marshall Regional Medical Center Scholarship

American Indian students are encouraged to consider application for the Shakopee Mdewakanton Sioux Community Endowed Scholarship:

Health Insurance

All students enrolled in Academic Health Center (AHC) schools must carry health insurance coverage to cover emergency medical situations.  All Academic Health Center students will be automatically enrolled in the University-sponsored Student Health Benefit Plan (SHBP).  Coverage begins on the first day of classes (August 21, 2017).  This plan provides easy, affordable coverage for the unique needs of AHC students.  For the 2017-2018 school year, the cost of the plan is $1,050.00 per semester (Fall & Spring/Summer).  Plans are also available that cover spouse and/or family at an additional cost.  Coverage is year-round when you purchase coverage for both semesters.  The charges will be added to your fee statement.  If you need the University health or dental insurance please see Dina Flaherty to receive a loan.  If you have questions about the plan, please feel free to email Boynton Health Services or contact them by phone at 800-232-9017.

You are eligible to waive enrollment on this plan if you have health plan coverage for the entirety of each semester (a U.S.-based employer sponsored health plan or Minnesota Care).  Learn more about how to request a waiver of the Student Health Benefit Plan.  You must complete the waiver process per established guidelines by September 27, 2017, but you are encouraged to waive coverage as soon as possible.  Approved waivers are valid for one year.  

HIPAA Training

The Health Insurance Portability and Accountability Act (HIPAA) Training is required. Courses you are required to complete are listed below. You must complete by August 1, 2018. All students can enter HIPAA training through the the University's ULearn system. Once in the system you can use the search function to find the two courses below. If you need an alternative format for training materials, please contact the Privacy & Security Office at (612) 624-7447. For technical help with training, please call (218) 726-8847 or (612) 301-HELP.

HIPAA16 - HIPAA Training
PJPD16 - University Information Security Awareness Training

Student who already have a U of M internet login can enter ULearn early to complete the trainings.

Immunization Requirements

Instructions: Before you begin your first day of medical school, you must complete several required immunizations. In accordance with Academic Health Center policy, all medical students are required to have current immunizations and/or tests (blood titres, x-rays, etc.) as a condition of enrollment. Your health care provider must verify that you have completed a two-step Tuberculin Skin Test (TST), and the following immunizations or history of the disease: Measles/Mumps/Rubella, Hepatitis B, Varicella, and Tetanus/Diptheria/Pertussis (Tdap).NOTE: The Hepatitis B series takes 4 to 6 months to complete, so it is absolutely critical to begin the HepB series right away, if not already completed.You are also strongly encouraged to have a completed Polio series (3 doses), an annual Influenza vaccine, and the H1N1 vaccine.

Boynton Health Service has additional information about the AHC immunization requirements as well as information from Dean Jackson and the immunization form.

Students who do not comply with this requirement will not be allowed to see patients and will likely encounter registration and financial aid issues. If you are unable to complete the immunization requirements or if you have any questions or concerns, please contact Shawn Evenson at sevenson@d.umn.edu or by phone at (218) 726-8873.

To access your Tuberculosis and Immunization records, go to OHS Portal.

Long Term Disability Insurance

The Guardian Long Term Disability Insurance website outlines the details of the Academic Health Center Long Term Disability Plan.

The Academic Health Center, the Office of Student Health Benefits, and Guardian Life Insurance Company are partnering to provide Long Term Disability (LTD) insurance coverage for eligible Academic Health Center students on the Twin Cities, Duluth, and Rochester campuses.

This coverage is not optional for students in qualifying programs.  Academic Health Center students, enrolled in a qualifying AHC program, will be automatically covered under a group Long Term Disability plan while a student. For the 2017-2018 academic year, charges of $43.50—an average cost of $7.25 per month—for this coverage were added to student accounts once at the beginning of each fall and spring semester. Payment of this fee for two consecutive semesters provides year-round coverage until graduation from the program.

Matriculating Student Questionnaire

The Matriculating Student Questionnaire is administered each year by the AAMC to all first year medical students. The six sections of the questionnaire inquire about demographics, attitudes about medicine, the medical school application process, career interests, marital status and parental information, and educational debts and financing. This information is used to plan the direction of medical education, assess the nation's future physician supply, and design policies to confront rising educational costs.

Your individual responses to the questionnaire will remain confidential, and reports derived from the questionnaires will not identify you personally unless you provide your consent for the purposes described at the end of the survey.

You should have received an e-mail invitation from the Association of American Medical Colleges with a unique survey URL link inviting you to participate in the MSQ survey. This questionnaire must be completed before school starts on August 13, 2018.

Parking

Please see UMD parking website for complete information: http://www.d.umn.edu/parking/

The UMD parking permit on-line application is available beginning May 1, 2018, at https://genapps.d.umn.edu/parking. The permit is available to pick up in Parking Services (245 Kirby Plaza) Monday-Friday 8-4:30 pm beginning August 1. For 2017-2018 the cost is $230.00 to park in the nearby maroon lot and $130.00 to park in the distant white lots.

Pay lot is $4.00/entry – cash payment, and $3.50/entry U Card/Campus Cash payment (Carpool discount: Card is stamped once for each individual in the vehicle in addition to the driver. A full card of 10 stamps is redeemable for one free entry.)

Photographic Likeness Release form

You will receive the release form during Orientation Week.

Submit the completed form to:

Shawn Evenson
Office of Student Affairs
University of Minnesota Medical School Duluth
173 Medicine

Purchase Required Medical Instruments

You are required to purchase certain medical equipment before the first physical exam skills session in October.

Please see the Equipment Requirements letter for more information.

Rural Observation Experience

The Rural Observation Experience (ROE) is an optional 2-3 day shadowing experience with a rural family physician.  Students see first-hand the rewards and challenges of rural medicine. 

Any incoming first-year medical student at the University of Minnesota Medical School may apply. There are no prerequisites and all students who apply will be placed (depending on ROE site availability).

For more information, please review the Rural Observation Experience site.  Application has closed for this optional experience for the 2018 cohort.

Student ID (U Card)

The U Card is your student ID and identifies you as a University student. All students must have a card. If you are on campus prior to orientation you can get your card then, otherwise you can get it during orientation.

For more U Card information visit the U Card site.

Transcripts

Students must submit final official transcripts to the University of Minnesota Medical School Duluth from all postsecondary schools by August 1.

Final official transcripts can be sent to:

Katy Frederickson
University of Minnesota Medical School Duluth
Office of Admissions
180 Med
1035 University Drive
Duluth, MN 55812